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Office Administrator

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Office Administrator

  • 3 Phillip Street, #08-03/04, Singapore, Central Singapore, 048692
  • Full Time

Go Put the World on Vacation

 

At Wyndham Destinations our goal is simple: to put the world on vacation. Our award-winning team of nearly 15,000 associates is diverse and dedicated, caring and creative. Together we’re shaping the future of the timeshare industry by doing things never done before. That’s part of what makes our work fun and interesting. Every day is a chance to learn something new and influence the global business.

PRIMARY OBJECTIVES:

The Office Administrator is responsible for assisting to oversee all Office Administration related duties, projects and processes within the Singapore office and supporting overall office administration including day-to-day office operation, maintenance, new staff commencement and on-boarding process support. As well as providing high level professional administrative support for the two full time Executives who operate from the office and those that are travelling while working from the Singapore office.

PRINCIPAL RESPONSIBILITIES: (Include but not limited to:)

  • Serve as a first point of contact for staff and guests, and field questions by greeting, welcoming, directing and announcing them appropriately
  • Maintain a good relationship with vendors, service/delivery personnel and building management team
  • All administration duties as required by the delegated full time Executives including but not limited to:
    • Travel coordination
    • Processing and managing expense claims
    • Meeting minute taking and organization
    • Drafting and formatting correspondence
    • Diary Management
  • Provide secretarial support for visiting senior leaders in addition to the full time Executives
  • Responsible for all general office equipment, supplies and stationery
  • Answer, screen and forward any income phone calls and messages as necessary
  • Manage all incoming and outgoing mails, parcels; local & international
  • To procure office equipment and office supplies which include sourcing and price negotiation, to ensure these services are cost-effective
  • Filing, photocopying and archiving documents as required
  • Assist with leasing and tenancy matters where required
  • Servicing meetings with beverages as required
  • Assist with onboarding plans for new staff members
  • Activate and de-activate teleconferencing service, land and mobile lines for employees
  • Supporting HR to conduct clearance for exiting employees ensuring the smooth handover of office equipment and information
  • Assistance in administrative initiatives and upholding procedures ensuring compliance with office policies
  • Process & track payment for all invoices
  • Any other duties as and when assigned
  • Lead by example in both professional and personal conduct.
  • Employees must not willfully place at risk the health and safety of themselves or any other persons in the workplace and to not willfully or recklessly interfere with or misuse anything provided for health and safety. 
  • Display innovation through inspiring, creating and improving processes and products. 

KEY POSITION CRITERIA:

  • Relevant experience in office administration
  • Advanced Proficiency in MS Office
  • Hands on experience with office machines and equipment
  • Have the capacity for high level of discretion and proven ability to handle matters sensitively and confidentially.
  • Strong customer service skills and customer focused approach to day to day work
  • Excellent time management skills and ability to multi-task
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High school degree, addition qualification as an administrative assistant or secretary will be a plus
  • Additional language skills are not mandatory but preferred

A World of Inclusion

Hospitality is at the heart of all we do at Wyndham Destinations, including how we treat each member of our growing community. Here, you’ll find a team that’s inclusive, values diversity, and is built on a foundational respect for people from all over the world.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to mycareer@wyn.com, including the title and the location of the position for which you are applying.

Job Requisition: R-17862

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