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Start Your Hospitality Career with Wyndham Worldwide

Job ID: 
Job Function: 
Hotel/Resort Operations
San Diego, California United States
Brand / Resort: 
Wyndham Vacation Clubs

Administrative Assistant - Harbour Lights

07 Jun 2018
Job Summary:

  • Coordinate and administer conference calls, meetings and scheduled appointments for Executive Team.
  • Responsible for processing resort payroll on a weekly basis.
  • Administer all Time Off requests, calendars and contact lists for Management Department.
  • Assist Executive Team with travel schedules and arrangements as needed.
  • Complete monthly travel expense reports and submit to Corporate for payment.
  • Track and ensure board meetings scheduling/communication with all board members and association HOA.
  • Responsible for Petty Cash bank for accounting as needed. Able to handle numerous cash transactions with accuracy.
  • Able to assist in development and calculations for annual budgets.
  • Track all guest complaints/response letters from Executive Office.
  • Order uniforms for all departments.
  • Order and stock service recovery items for Guest Services such as wine baskets, spa baskets, Ethel M chocolates, etc. 
  • Order and proof printed materials for Guest Services and other departments as needed.
  • Coordinate the transfer of information between departments when necessary (i.e. creating property newsletters or updating company information boards). 
  • Identify and interact with internal vendors such as information Technology etc. for system problems or other issues.
  • Establish and maintain good working relationships with outside vendors.
  • High school diploma or equivalent.
  • 3-5 years Administrative Assistant experience in a resort setting preferred.
  • Basic typing and computer skills: Microsoft Word, Excel, PowerPoint, and Outlook.
  • Must maintain a professional appearance and a cordial attitude towards all guests and staff members.
  • Able to handle the stress of high customer demand in a hospitality environment.
  • Must be people oriented and able to work independently or with others as needed.
  • Musty be able to easily and frequently change from one activity to another.

WVO is a drug-free workplace and may require a background check and drug test prior to employment.


If you require a reasonable accommodation to complete an application please email your request to Mycareer@Wyn.com and provide the job title and location to which you are applying.

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